Job Title VN336 – Bid Writer
Job Type Full Time
Location Nottingham

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The Role

The Bid Writer is responsible for all elements of the bid process and to coordinate the collaborative virtual teams in planning, designing and delivering solicited proposals and tender responses to prepare winning bids; whilst supporting the end-to-end bid process. The Bid Writer is expected to support the Head of Bid Management to develop high quality, articulate and compelling winning bids via the application of a mature embedded sales and bid process.

The Bid Writer is responsible for ensuring adherence to existing Quality Assurance standards and governance throughout the Pre-sales life cycle.

Principal Accountabilities

  • Conducting research to enhance and tailor bids including; sector research, client research, competitor research, product, equipment, solution service research.
  • In coordination with the Bid Coordinator monitor/manage all procurement portals to identify potential business aligned opportunities.
  • Working with the Head of Bid Management through a bid/no-bid process.
  • Manage the submission of Approved Vendor Registrations, Pre-Qualification Questionnaires, Invitation to Tenders, Invitation to Negotiate, tender clarification requests, general Marketing and Social Media collateral.
  • Develop tailored win themes and bid production strategies.
  • Support the construction, writing and editing of bids and proposals, to create compelling winning bids.
  • Provide end-to-end support throughout the bid life cycle, including; tender kick off, proposal management, presentations and obtaining stakeholder feedback.
  • Responsible for the quality of all aspects of the bid, including written documentation and presentations, ensuring that written proposals are clear, concise and compelling.
  • Work alongside a team of Subject Matter Experts (SME’s) to develop strong, tailored responses.
  • Apply a creative approach to bid development and produce graphical representation to elevate bid responses.
  • Continuously develop the comprehensive bid library, answer base, case studies, bid and marketing collateral.
  • Creating a tender timelines/plans/schedules to pre-empt bid processes, inputs, outputs submission requirements.
  • Both attending / leading meetings to obtain stakeholder engagement, subject matter technical and qualitative bid information and collateral.
  • Reviewing, quality assuring and amending bid proposal documentation and collateral.
  • Carry out internal pitch team debriefs and conduct post decision reviews with the wider (virtual) bid team.
  • Proactively seeking new methodologies, tools and innovations to deliver proposals in different ways.
  • Any other duties deemed necessary by the company management team.

Key personal attributes

We are seeking a APMP Practitioner or professional level Bid Writer who is a highly organised individual who is able to work under pressure, taking full ownership of tasks in a dynamic and driven manner, with the ability to work confidently both independently and as part of a team. You will be working to tight deadlines, whilst effectively prioritising your workload. You will be comfortable with managing multiple concurrent tasks and effectively managing expectations. You will be a fluent English speaker with excellent technical writing skills and experience of generating compelling proposal content and possess excellent attention to detail. Possessing strong interpersonal / persuasive and administrative skills, you will have a can-do, positive attitude and be able to develop a rapport within the bid team and with wider business stakeholders. You should have a working knowledge of the electronic security industry and be conversant in the following technologies: CCTV, Access Control, IT, Intruder Detection Systems (IDS), Perimeter Intruder Detection Systems (PIDS) and Security Management Systems (SMS), although not essential.

Qualifications and experience

  • Educated to degree level or suitable experience
  • Knowledge of the electronic security industry (not essential)
  • Minimum experience of 5 years within bid writing
  • Highly experienced in writing technical and qualitative content
  • Be high organised, process driven and possess strong attention to detail
  • Sales/Commercial training or experience
  • Microsoft applications qualifications or suitable experience
  • APMP or similar accreditation


To apply please email a covering letter with a full CV to our careers team.