Job Title VN532 – Bid Coordinator (Maternity Cover)
Job Type: Part Time, Fixed Term Contract for Maternity Cover (16 hours per week, Mon & Friday)
Location: Nottingham
Reporting To: Head of Bid Management

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Company Overview

Synectics Security designs, installs, and maintains integrated end-to-end surveillance control systems for some of the UK’s most demanding security environments. We excel in complex, critical, and regulated environments, where our customers require innovative, tailored solutions they can depend on.

We succeed where our knowledge, experience and deep technical expertise is most valued to our customers, specifically public space and heritage buildings, transport, critical national infrastructure, finance, high security, and custodial markets. With high security systems experience, field proven products and expert support personnel in the UK & Ireland, Synectics Security offers its clients turnkey solutions for comprehensive protection and peace of mind.

The culture at Synectics Security is fast paced, positive and ‘can do’. We hugely value our people and the contributions they make to the success of our customers and our business and strive to offer a challenging and stimulating work environment to promote individual and professional development at all levels.

About the Role

The Bid Coordinator is responsible for the effective control and administration of the Bid Process and is an integral part of the design and sales functions. Based in the Nottingham office the Bid Coordinator is a central point of contact for members of the Bid Team and other employees across the business.

Duties & Responsibilities

  • Recording all sales opportunities and maintain a record of their status through the bid process.
  • Scheduling bid approvals; compiling associated approval documents; obtaining and logging approval.
  • Collating approved documentation and issuing and/or uploading it in accordance with the client requirements.
  • Completion and co-ordination of PQQ responses and small value quotes.
  • Monitoring of central inbox and distribution to wider team.
  • Supporting the identification and circulation of new business opportunities.
  • Production of marketing content.

Skills & Personal Qualities

We are seeking a highly organised individual who is able to effectively prioritise their workload, be comfortable with managing multiple concurrent tasks and effectively managing expectations. With strong administrative and written skills the successful candidate will have a can-do, positive attitude and be able to develop a rapport with all team members.

Qualifications and Experience

  • Customer focused, with the ability to engage and influence customers at all levels.
  • Educated to degree level or suitable experience.
  • English Language “A” level or equivalent demonstrable skills/experience
  • Administrative training or suitable experience
  • Exposure to a sales/bid environment.
  • Microsoft Excel, Word, PowerPoint, and Outlook competent.
  • Personable and engaging with the strong organisational skills to manage a varied workload.
  • Honest, honourable, credible, trustworthy, and aligned to our company values.
  • Self-motivated with the ability to multi-task in a demanding, multi-faceted role where no two days are alike.
  • Focused, disciplined, energetic and results orientated.

Eligibility for Employment in the UK

In accordance with current legislative requirements within the UK, any successful applicant must produce verification of their eligibility to live and work in the UK. Such verification should be taken in advance of the employment start date and the applicant will be unable to start in their role until this has been received by Synectics Security.


Company Values

Our company values underpin everything we do, and we consistently recognise individuals within our business who demonstrate these behaviours.


To apply please email a covering letter with a full CV to